Last Updated: July 15, 2025
Welcome to Obsidian Staff Hub ("the Service"), a remote staff productivity tracking system designed specifically for law firms. These Terms and Conditions ("Terms") govern your access to and use of the Obsidian Staff Hub software, services, and website. The Service is owned and operated by Obsidian Staffing ("we," "us," or "our").
By accessing or using the Service, you agree to be bound by these Terms. If you disagree with any part of the Terms, you may not access the Service.
Throughout these Terms, the following definitions apply:
By creating an account, installing the Desktop Client, or otherwise accessing or using the Service, you acknowledge that you have read, understood, and agree to be bound by these Terms. If you are using the Service on behalf of a Law Firm, you represent and warrant that you have the authority to bind the Law Firm to these Terms.
If you do not agree to these Terms, you must not access or use the Service. We may revise these Terms at any time by updating this page. Your continued use of the Service following the posting of revised Terms means that you accept and agree to the changes.
To access the Service, you must create an account or have an account created for you by an Administrator. You agree to provide accurate, current, and complete information during the registration process and to update such information to keep it accurate, current, and complete.
You are responsible for safeguarding your password and for all activities that occur under your account. You agree to notify us immediately of any unauthorized use of your account or any other breach of security. We cannot and will not be liable for any loss or damage arising from your failure to comply with this section.
You must not share your account credentials with any third party or allow any third party to access the Service using your credentials. Each User must have their own unique account.
Obsidian Staff Hub is a productivity tracking system designed for law firms to monitor and evaluate the productivity of remote staff. The Service includes:
We strive to ensure that the Service is available at all times, but we do not guarantee that the Service will be available without interruption. We reserve the right to suspend or restrict access to some features to users. We will not be liable if, for any reason, all or part of the Service is unavailable at any time or for any period.
The Service includes activity monitoring features that track computer usage, keyboard and mouse activity (but not keystrokes), application usage, and other productivity indicators. By using the Service, you acknowledge and consent to this monitoring.
The Service uses webcam verification at specific times (clock-in and returning from breaks) to verify user presence. These images are stored securely and are automatically deleted after one day. By using the Service, you consent to the collection of these verification photos.
The Service monitors:
The Service does NOT monitor:
Our Privacy Policy, which is incorporated into these Terms by reference, explains how we collect, use, and disclose information from our users. By using the Service, you consent to our collection, use, and disclosure of information as described in our Privacy Policy.
Activity and productivity data is typically kept for 12 months for reporting and analysis purposes. Webcam verification photos are deleted after one day. Payroll information is kept according to legal requirements, which is generally 7 years.
We implement appropriate technical and organizational measures to protect the data collected through the Service. However, no method of transmission over the Internet or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your information, we cannot guarantee its absolute security.
The Service and its original content, features, and functionality are and will remain the exclusive property of Obsidian Staffing and its licensors. The Service is protected by copyright, trademark, and other laws of both the United States and foreign countries. Our trademarks and trade dress may not be used in connection with any product or service without the prior written consent of Obsidian Staffing.
You may not engage in any of the following prohibited activities:
We may terminate or suspend your account and access to the Service immediately, without prior notice or liability, for any reason whatsoever, including without limitation if you breach the Terms.
Upon termination, your right to use the Service will immediately cease. If you wish to terminate your account, you may simply discontinue using the Service or contact your Administrator to deactivate your account.
In no event shall Obsidian Staffing, nor its directors, employees, partners, agents, suppliers, or affiliates, be liable for any indirect, incidental, special, consequential, or punitive damages, including without limitation, loss of profits, data, use, goodwill, or other intangible losses, resulting from:
Regardless of the cause of action, whether in contract, tort (including negligence), breach of warranty, or any other legal theory, and whether or not the company has been informed of the possibility of such damage, and even if a remedy set forth herein is found to have failed of its essential purpose.
You agree to defend, indemnify, and hold harmless Obsidian Staffing, its parent company, officers, directors, employees, and agents, from and against any and all claims, damages, obligations, losses, liabilities, costs, or debt, and expenses (including but not limited to attorney's fees) arising from:
This defense and indemnification obligation will survive these Terms and your use of the Service.
We reserve the right, at our sole discretion, to modify or replace these Terms at any time. If a revision is material, we will provide at least 30 days' notice prior to any new terms taking effect. What constitutes a material change will be determined at our sole discretion.
By continuing to access or use our Service after any revisions become effective, you agree to be bound by the revised terms. If you do not agree to the new terms, you are no longer authorized to use the Service.
These Terms shall be governed and construed in accordance with the laws of the United States, without regard to its conflict of law provisions.
Our failure to enforce any right or provision of these Terms will not be considered a waiver of those rights. If any provision of these Terms is held to be invalid or unenforceable by a court, the remaining provisions of these Terms will remain in effect.
If you have any questions about these Terms, please contact us at:
Obsidian Staffing
Email: michelle@obsidianstaffing.com
Phone: (555) 123-4567